What is intranet

It is because publishing to intranets tends to be very time-consuming. As a result, it does not remain timely and relevant. Mobile is not supported: The chances are that an intranet connection does not support mobile or needs continuous updating with new phone releases. It makes it less convenient for users who do not have access to a desktop.

Intranets are here to stay! They have evolved and proved to adapt according to the demands of an organization. Their capability to turn a workplace into a virtual culture makes them the heart of the digital workplace. It is crucial to consider the potential that it holds and the role it plays in helping the organization in reaching its objectives. Traditional intranets with outdated features are of no use to an organization and are becoming obsolete. Modern intranets act as gateways to modern organizations with virtual cultures.

So, it is vital to keep them updated and upgraded. Modern features should be added to enhance employee experience, workplace collaboration, and ROI. Christopher works closely with the internal marketing team to ensure timely delivery of content via various marketing channels and mediums. He also develops and maintains an editorial calendar. He contributes to the webinar program to further thought leadership campaigns for different market segments. Twitter , Facebook , Instagram.

Diversity at the workplace is more than just a buzzword today. The fact that. We use cookies to improve your browsing experience. By continuing to use this website, you agree to our use of cookies in accordance with our privacy policy. What is an intranet? Employee Engagement. HR Management. Quick links. Download now. Back to top. Keep Reading. Write for the HR Cloud Blog! To learn more, view our blog guidelines now. See more. Like What You Hear?

According to a recent Salesforce report , employees who feel their voice is heard at work are nearly five times 4. And employees who say their company provides equal opportunities are nearly four times 3.

A modern intranet meets both of these goals. It can collect feedback both structured surveys, social walls and unstructured comments and likes , creating engagement at all levels. This in turn promotes networking, exchange, and shared experiences. The distribution of news has always been one of the main tasks of an intranet.

However, other features—self service functionality and collaboration, for example—have shared the spotlight. Therefore, these only served to compromise the initial goal of internal communication. For Employee Experience Intranets, communication is the number one priority of a modern intranet.

Functions such as push notifications, group-specific channels, tailored communication for specific moments e. Companies are more dispersed than ever. According to US census data, the average person company has an average of Journeys is one example of modern employee-centric comms from Staffbase. Deliver tailored content at exactly the right moment, guiding employees throughout their entire time at your organization.

Organizations need to store vast amounts of knowledge for their employees: emergency procedures, pages on frequently requested topics e. For all of it, intranets must serve as a easy-to-navigate single source of truth. In contrast to distributed information, educational materials that are stored must be structured and easy to find, while simultaneously separated from the clutter of discussions that belong in team rooms or collaboration platforms. The line between learning and empowerment is somewhat fluid.

An answer to a frequently asked question also offers practical benefits that employer employees. However, while learning focuses on topics that are important to the company, information that empowers relates to an individual's daily work routine. In addition, the more relevant the information staff directories, lunch menus, payroll accounting, vacation requests, etc. In other words, increasing employee usage of the intranet through self-serving tools only supports the achievement of the other goals.

This empowerment is particularly important for millennials and Gen Z-ers entering the workforce. As those who grew up as digital natives with technology infused in their environment, they expect the same digital conveniences of their workplaces. Anyone building a modern intranet needs a plan for the most important project phases to ensure its long-term success.

When buying intranet software, take your time, understand your needs, and trust the process. This market overview is a great place to start. Employee experience now fully impacts how companies think about their digital workplace. It should be well organized, up-to-date and offer useful content for the benefit of the business.

Social media is an essential part of the way we live. A customized social media area can be integrated into an intranet platform. It plays an important role in employee motivation. Social media on the intranet can:. A company intranet can be tailor-made to suit the needs of a company. It can be as large or as small as a business needs to it to be. Another advantage is it can be developed over time , allowing for expansion of the business and increases in budgets.

A customized intranet will:. One of the management tools of an intranet, particularly for larger companies, is listing staff profiles. These can include as much information as an employee permits and can be indispensable for finding staff skills. For example, a department may receive a letter in another language and needs to quickly find someone to translate it. It will be much more cost effective for them to search internally than look for an outside translation agency.

Staff profiles can include:. An intranet runs on the same principles as the Internet and is built using similar programming. An intranet system that works well encourages employees to use it. Define why there is a need for an intranet. Will your organization benefit from it?

What features of an intranet do you need? If you have a group of people working together to achieve the same goal then you have the opportunity to create an intranet. Each of these people could benefit from interacting with their colleagues and combining their knowledge. A project team is essential for developing a company intranet. They will consider things such as how to set up the intranet site, its name and branding, the management tools required, and how it will be launched.

An important part of starting an intranet site is identifying the content. To be successful an intranet needs a good content management system. The system should be logical, easy to use and information should be easy to find. Intranet content should also be regularly reviewed to ensure documents are up to date. Who will have access to the company intranet? For example, the HR department will probably have access to the whole site, whereas admin staff may only need permission to view certain sections of the intranet.

This also applies to external access as suppliers and partners may benefit from being able to view relevant information to them. An intranet guide should be available, so people know how to use it. Explore LumApps Intranet Platform. This basic tool has evolved into the new intranet 2. What is an Intranet? Quick access. What is an intranet? LumApps Intranet on all Devices. Why is an intranet important for your company? Time efficiency An intranet can save time in many ways.

Cost savings An intranet has fairly low operating costs. Cost savings can be made on : Travel : no need to reimburse employees for travel to work or meetings Parking : some companies pay for staff parking Cafeterias : no refreshments needed Office space : a reduction in rentals, insurance, and upkeep 3.

Employee advocacy Employee advocacy is another intranet benefit. Employee Engagement An intranet promotes employee engagement. The Social Intranet The social intranet plays a part in participation and communication.

Valuing Opinion It can improve company communications. International Business Another purpose is to allow businesses to operate over several time zones. What are the main Features of an intranet? Productivity Increasing productivity means reducing costs and improving profit — the ultimate goal of a business. Ways to do this through the employee intranet include: Reducing the time taken to search for documents and information Streamlining administrative procedures Savings on meetings travel, costs, time management Effective communication emails, messaging Promoting efficient teamwork Employee Engagement Employee engagement is key in business.

It can: Share information about products, events and campaigns Build trust between staff and management Attract high-caliber talent Storage File and data storage should be versatile and functional. Benefits of Cloud document storage for an intranet are: Logical data organization means information is easy to find Ease of access to files saves time Supply of a knowledge database for research or facts and figures All documents are kept in one location Integration with External Apps Different departments use different apps to complete tasks.

The benefits of app integration are: All apps can be found in one place No need to learn how to use new systems Reduces time changing between platforms Business Apps Integrations — LumApps Cloud Intranet. So how does an organization create an intranet? Why does Your Organization Need an Intranet? Who will Develop the Intranet?

What Content does an Intranet Need? Who will Use the Intranet? Who will maintain and develop this collaboration platform? Once the intranet is set up it needs to run efficiently. Things to consider are: Who will manage the day-to-day running of the intranet? Who will fix any technical problems that arise? Should there be a development team to constantly improve the company intranet?